Microhouse Systems Inc. - MultiFlex Enterprise Resource Planning (ERP) for Manufacturers

MultiFlex Enterprise Resource Planning (ERP)
for Manufacturers

MultiFlex ERP

Enterprise Planning Solution Links:

For more Information or to order, call 1.888.491.8888.

MultiFlexERP for Manufacturers is designed for the mid-size Manufacturers. It provides a single software system for all parts of an organization, optimizing the efficiency of every workflow. Different departments of the organization (purchasing, warehouse, manufacturing, shipping, receiving, sales, accounting, customer service, human resources and management) are linked together. They now can interact more efficiently, providing a competitive edge in today's demanding economy.

MultiFlex functionality is a critical component of the competitive modern enterprise. Properly designed and implemented systems provide benefits including inventory optimization, efficient utilization of labour and other resources, and improved communication.

Since its conception in 1999, MultiFlex has been continually groomed and enhanced for improved functionality and to incorporate current technologies and business practices. The MultiFlex ultra-thin client provides the ideal interface to the web-server based applications.

For more information on our MultiFlexERP system please fill out our
ERP Information Request Form.

MultiFlexERP for Manufacturers includes the following MultiFlexERP modules:

Distribution Management
Warehouse Management
Customer Relationship Management (CRM)
Order Entry/Invoicing
Shipping and Receiving
Financials (A/P, A/R, G/L)
Report Writer and Notification Master.

The heart and soul of the MultiFlexERP for Manufacturers is the manufacturing module:

Manufacturing

The Manufacturing system provides the means to plan and execute every manufacturing operation. Easily set up plants and work centers and use the integrated work calendar to manage shifts and production times. Define and manage work center equipment. Set up processes and routings, as well as bills of materials with unlimited numbers of levels. Production cost calculation is fully integrated.

The Work Order Master supports forward and backward scheduling to calculate up to the minute start and completion dates for work orders. Material scrap can be calculated as a percentage or fixed quantity. Material requirements planning (MRP) is fully integrated with completely flexible planning periods. Planned work orders are displayed and can be firmed up or released with the click of a button.

The Work Order Fulfillment screen offers a clear view of all work orders in progress. The Picking Monitor does the same for pick lists for the production process. Picking sessions and lists with the location of the required materials are automatically created upon the release of work orders.

Multiple job tickets can be created for a work order. Work orders are reported on by operations, production and job tickets. Reporting is summed up by manufactured quantity or operation time.

Integrated Material Requirements Planning (MRP)
Forward and backward scheduling
Unlimited level Bill of Material
Processes and Routing support
Work Center equipment management
Work Center calendar and work time management
Integrated material scrap calculation
Operation and Job Ticket reporting
Work order reporting by manufactured quantity or operation time
Integrated production cost calculations

Distribution Management

MultiFlexERP solutions enable comprehensive management and reporting of distribution and manufacturing operations including order processing, materials management, warehousing and inventory management.

MultiFlexERP provides seamless integration to customer relationship management (CRM), accounting (G/L, A/R and A/P) and report generation software.

Facility Management
Item Management
Supplier Management
Inventory Management
Sales Order Management
Distribution Management
Security
Reporting
Financials

Inventory Control
Physical and cycle counting are supported by the standard package. The appropriate records are updated in real time with optional RF support upon entry of any transaction, and audit trails in the form of transaction registers and history reports are provided. The standard inventory reports have been provided, as well as some special formats designed to aid the user in areas such as physical inventory and financial reporting. An inventory inquiry function that displays or prints the current status of inventory items along with any open orders pertaining to the item is also provided. The system tracks each item's unit cost by Standard, average and actual costing method. If an item is lot-controlled, FIFO and LIFO costing methods will be added to the above list. This will enable user to evaluate inventory by all accepted costing methods. There is an extensive functionality to set up and manage bin locations, including zones (secure, refrigerated, etc.) for different types of inventory. Vendor Managed Inventory (VMI) is supported. Suppliers can have access to their own inventory information over the Internet.
Inventory functions include: Item record maintenance Inventory control inquiry Inventory issues and receipts Requisition management Purchase order processing Customer order management Production order processing Physical inventory and cycle counting Inventory transaction history Inventory locator Inventory reports
The Inventory Control system provides the ability to set up and maintain items with different versions, lots and serial numbers. The system can track items in different locations by quantity and report information related to inventory activity, status and cost. This information includes summary totals at the inventory item level and detail information on the individual open orders that make up the total picture of supply and demand.

Order Entry/Invoicing

The Order Entry/Invoicing system provides the basic customer order processing functions of order entry, acknowledgement, picking, packing, shipping and invoicing. The summary and detail information processed by Order Entry/Invoicing is made available to the production and inventory control applications for use in inventory status, demand history, and requirements planning. The invoicing function also creates entries for sales commissions, sales history, and accounts receivable.

A customer order file is maintained containing all necessary information for shipping and billing. Shipping addresses may be the same as the customers bill to address, the address of any other customer on file, or they may be entered manually. Discounts are automatically computed for entire orders or individual line items. The tax rate for an order can be entered manually, or a user defined default may be used. The system also provides for the processing of multiple release (blanket) orders.

The format of invoices, credit memos and packing lists can be varied considerably through the use of a number of user-defined defaults. Invoices may be printed as orders are shipped or in a subsequent batch process.

Sales history and analysis provides for detailed sales history reporting as well as summarized sales analysis reporting. The format of sales analysis reports is determined through the use of a comprehensive report generator.

Order Entry/Invoicing functions include:

Customer master maintenance
Order entry and editing
Order fulfillment process
Pick, Pack and ship processes
Print shipping labels
Print bills of lading
Billing entry and editing
Credit memo processing
Sales commissions processing
Order entry reports
Sales history & analysis
Component lot and serial number records

Purchasing and Receiving
The Purchasing and Receiving system provides the framework for the management of the purchasing function. An order point inventory system, planned orders from Requirements Planning, the system requisition management, or any combination of these may drive purchasing. Purchase orders can be generated in your own terms or in your vendor's (house or vendor item number, unit of measure, etc.) through the use of a vendor cross-reference file. Purchase orders can also be changed at a later date and new change notices printed for your vendor. Open purchase order reports are available in sequence by purchase order number, item number and vendor. These reports may also be produced for a selected range of delivery dates to provide the information required in follow-up work. Vendor's acknowledgement dates may be entered into the system, providing a central file of information for use by both company personnel and other computer applications, and highlighting potential problem orders. Cash requirements can also be projected for any period of time based on the open purchase orders. Dock and stock receipts are processed separately for maximum flexibility and control, and vendor performance information may be monitored at the time of receipt to help in subsequent vendor selection. Inventory summary and open order detail information are also maintained as purchase orders are issued or received. In summary, the operational objectives of the purchasing and receiving system are to provide a loop from inventory demand to replenishment and a formal means of communication from consuming department to purchasing to vendor and back, to monitor the status of open orders and highlight potential problems, and to relieve the buyer of much "paper chasing" activity so that more time may be spent negotiating and solving problems.
Purchasing and Receiving functions include: File maintenance functions Purchase order entry & editing Revise/Cancel entry & editing Receipt entry & editing Purchasing reports Invoice receipts matching Close purchase orders Purchase order history System management

Accounts Receivable
The Accounts Receivable system provides for the recording and reporting of customer account activity and status. Finance charges, customer statements, and aged accounts receivable reports may be generated on demand. The system can also be configured to post accounts receivable accounting transactions into the general ledger. The overall objectives of the Accounts Receivable system are to manage customer account activity in a convenient and efficient manner and to optimize cash flow. Transactions processed by the system include sales, cash receipts, credit memos, debit memos, and finance charges. In addition to accepting manually entered finance charges, the system also provides for their automatic generation. A function is also provided for the recording of unallocated cash receipts. These are those receipts that are not posted to customer receivables. Edit lists, audit trails, and various report totals are provided for the assurance of system integrity. Accounting journals in general ledger account number sequence are available. Posting to the general ledger can be performed in summary or detail form. An aged trial balance is available in summary or detail form. Statements may be printed for all customers, or by a billing cycle code. Sales analysis reports are available by customer number, customer name, customer type, company code, sales rep, state, postal code, month to date sales, year to date sales, and cumulative sales. The standard file maintenance functions are provided for the customer master file. Individual customers may be set to be processed by either the open item or balance forward methods. Customers may be scanned in customer number or name sequence at any customer number entry field in the system.
Accounts Receivable functions include: Customer file maintenance Sales processing Receipts processing Aged trial balance Finance charge processing Customer statements End of month processing Sales analysis reporting System management functions

Accounts Payable
The Accounts Payable system provides for the recording and reporting of vendor account activity and status. Accounts payable checks, cash requirements, aged accounts payable and other reports may be generated on demand. The system can also be configured to post accounts payable accounting transactions to the general ledger. The overall objectives of the Accounts Payable system are to manage vendor account activity in a convenient, efficient manner and to optimize cash flow. Transactions processed by the system include vouchers, cash disbursements, credit memos, and debit memos. Functions are provided to alter the due date and the payment amount after vouchers have been posted to the open payables file. A function is provided for the selection of vouchers to pay as well as reversing this selection. Payment selection is based on a number of criteria. A pre-check writing list will ensure that only those invoices intended for payment will be paid and that any possible discounts will not be overlooked. Edit lists, audit trails, and various report totals are provided for the assurance of system integrity. Accounting journals, in general ledger account number sequence, are produced when posting to the general ledger and can be performed in summary or detail form. An aged trial balance is available to assist in the determination of vouchers to pay and to support amounts posted to the general ledger. A cash requirements report may be generated at any time based on a number of parameters. Checks may be printed at any time or as often during the month as requested. At the end of the month, fully paid vouchers are removed from the accounts payable open file and posted to the history file. A vendor analysis is available by vendor number, vendor name, vendor type, company code, state, postal code, month to date purchases, year to date purchases, and cumulative purchases.
Accounts Payable functions include: Vendor file maintenance Voucher/Disbursements processing Open payables maintenance Pay/Hold selection Accounts payable reports Check printing procedures End of month processing System management functions

Reports and Automated Notifications
MultiFlexERP fully supports Crystal Reports functionality. Any kind of report can be created and completely customized. Open purchase and sales orders, sales performance by territory or sales representative, inventory status and value, customer payment trends, shipping and returned goods, trial balance and bank status, the list is endless. Make fast and informed business decisions by accessing real time accurate data with the click of a button. The Notification Master allows the creation of business events that trigger messages to single users, user groups, customers or suppliers. The system can automatically inform a customer that their order has been shipped, alert the purchasing manager that inventory levels are running low, or let the warehouse manager know about a closed receiving session. This feature helps to improve the communication within a company, as well as with outside business partners like suppliers and customers.
Reports and Automated Notifications functions include: Completely customizable Crystal Reports functionality Creation of periodic reports Instant report writing with real time data Notify single users or create notification groups by company positions or individuals Trigger messages to internal employees or outside suppliers and customers

Customer Relationship Management
The customer relationship management functionality insures fast and easy access to all customer related data. Manage customer companies and their branches. Enter contact lists for every customer. Set up customer specific selling parameters like freight, duty, brokerage or commission percentages, as well as customer specific price lists. Specify charges and standard clauses and maintain item customer catalogues. The Sales Representative and Territory Master allows for easy and convenient management of individual or company sales representative data. Sales territories are completely customizable for branches or individuals. Commission structures can be set up for representatives or territories.
Customer Relationship Management functions include: Customer specific units of measure, charges, standard clauses and price lists Item customer catalogues Default and specific selling parameters Lead times, payment terms, shipping service types and back order functionality Highly flexible setup of sales territories Variable commissions setup for sales representatives

For more information on our MultiFlexERP system please fill out our
ERP Information Request Form.